FIRE SAFETY POLICY

Within the Policy the term ‘Users’ is intended to imply: The Committee; workmen, tradesmen and

officials who have legitimate business to discharge at the St. John Village Hall.

Within the Policy the term ‘Hirers’ is intended to imply those Applicants who hire St. John Village

Hall in order to conduct their own activity and the members of the public who attend that activity.

1. St. John Village Hall is run and maintained by a Committee of Trustees, for the benefit of the

residents of St. John parish and its environs.

2. The Committee is committed to operating and maintaining St. John Village Hall in accordance

with The Regulatory Reform (Fire Safety) Order 2005.

3. The Committee will do all that it can to:

• Minimize Fire Risk.

• Identify and assess risks.

• Provide suitable fire safety equipment.

• Provide Fire Instructions.

4. The Committee cannot be fully responsible for all the Fire Safety aspects of activities that are

not under its control. While the Committee recognises its overall responsibility under the law it

makes a distinction between Users and Hirers of the Hall. It must therefore alert Hirers of the Hall

to recognise their own responsibilities regarding the Fire Safety aspects of their own activities while

using the Hall.

5. The Committee will:

• Do all that it can to engender Fire Safety within both the letter and spirit of the law.

• Do all that it can to maintain a safe environment at the Premises that is St. John Village

Hall.

• Establish, maintain and keep under review a Fire Risk Assessment for the Premises.

• Maintain fire appliances and instructions in accordance with the Fire Risk Assessment.

• Prominently display a copy of this Policy.

• Keep this Policy under regular review.

• Alert all Users to the Fire Risk Assessment and Fire Instructions encourage Users to read

them and encourage Users to adhere to both the letter and spirit of them.

• Make it a requirement of the Hire Agreement that Hirers do read and conform to the Fire

Risk Assessment and Instructions.

• Make it a requirement that appropriate fire instructions, and especially the exit routes, are

briefed to members of the public using the Hall at the beginning of any activity by the Hirer.

• Maintain Public Liability Insurance for the premises and its own Committee-sponsored

activities.

• Maintain a First Aid Kit.

• Maintain an Accident Book.

6. The Committee considers that it is still the duty of all Users and Hirers of St. John Village Hall to:

• Remain vigilant and ‘risk aware’.

• To be familiar with this Policy, its supporting Risk Assessment and Fire Instructions and to

conform to their requirements

• Make others aware of risks and the means to mitigate such risks as appropriate for the

activity being undertaken.

• Report and record accidents in the accident book provided with the First Aid Kit.

• Alert a Committee Member to any newly apparent risks.

• Assist the Committee with constructive suggestions as to how the Fire Safety

management of St. John Village Hall might be improved.

7. It is the specific responsibility of the Committee to:

• Keep Fire exits clear.

• Conduct a monthly check that the internal and external normal lighting is fully functioning,

replacing bulbs as required and reporting any required maintenance needs to the Chairman

or designated Committee Member responsible for maintenance.

• Arrange for a yearly contracted check of the smoke alarms combined with a full Fire alarm

check.

• Arrange for a yearly contracted check of all Fire extinguishers.

• Keep all areas clean and clear from the build-up of dirt, dust and fluff etc.

• Keep the Plant Room free from stored material (except inert material).

• Ensure that flammable materials such as paint are not stored on the premises.

• Ensure that quantities of flammable cleaning materials and the like are kept to minimum

and stored appropriately

• Conform to the intent of the Fire Safety Risk Assessment in all respects

8. After each Hire period, check that:

• Internal bins have been emptied after hires.

• Lights are turned off and appliances unplugged as appropriate.

• Stored material is stored in accordance with plan.

• All areas are tidy.

9. The Maintenance Committee will nominate a person to check the emergency lighting at regular

intervals.

10. The Fire Alarm System and all allied equipment are subject to a Maintenance Contract with

Name Ltd and are checked twice a year.

11. FIRE SAFETY RISK ASSESSMENT

Date: September 2017 (To be reviewed annually)

TABLE 1 – PEOPLE AT RISK

TABLE 2 – ESCAPE ROUTES

 Group Risk Remarks

Committee Low Familiar with premises, hazards, equipment and escape routes

Hirers The Hire Agreement requires hirers to become familiar with the Fire

Instructions

Healthy Adult Provided they have been given an appropriate brief at the beginning of

the activity

Healthy Children Provided they have been given an appropriate brief at the beginning of

the activity and remain under adult supervision

Infants Provided that parent has been given an appropriate brief at the

beginning of the activity retains supervision

Neighbours Although unaware of Fire Instructions they are unlikely to be affected

Passers By Although unaware of Fire Instructions they are unlikely to be affected

Disabled Medium Through the 2 primary escape routes, they may need time and

assistance from able bodied

Elderly and infirm Through the 2 primary escape routes, they may need time and

assistance from able bodied

Alcohol impaired High Where the hire agreement allows the consumption of alcohol, hirers

are to nominate and maintain representatives who remain sober to

organise and assist the impaired if required in an emergency

 Route Route Comments Suitability

1 From  Main Hall

Through Entrance Doors to Roadside.

and facing the road, turn right to

assemble in the lay-by outside Lake

View Flats

Doors open

outwards.

• Suitable for all from Main

Hall.

2 From  Snooker Room

Through Entry Door to Snooker Room

and facing the road, turn right to

assemble in the lay-by outside Lake

View Flats

Doors open

outwards.

• Suitable for all from the

Snooker Room.

3 From  Kitchen

Through Back Door of the Kitchen or

Through Main Entrance Doors to

Roadside

Around the hall and facing the road,

turn right to assemble in the lay-by

outside Lake View Flats

Back Door of

Kitchen opens

inwards.

Inward opening

door into Entrance

Hall

• Suitable for all from Kitchen

area.

4 From  Toilets and  Rear Lobby

Through Entrance Doors to Roadside.

and facing the road, turn right to

assemble in the lay-by outside Lake

View Flats

Inward opening

door into Main Hall

• Suitable for all from Toilets.

TABLE 3 – FIRE ROUTINE

In the event of fire in the Village Hall the Committee or Hirer should immediately take the following

actions.

1. Raise the Alarm by shouting ‘Fire, Fire’

2. Commence the evacuation of all persons through the most convenient exits.

3. Alert the Fire Brigade (Hall Post Code: PL11 3AW)

4. Take measures to contain the fire using Hall extinguishers, if it is deemed safe to do so.

(Personal safety must remain paramount at all times)

5. A reliable person should be ready to brief the Fire Service upon their arrival.

6. All persons evacuated should be accounted for as soon as possible and must remain in the

“Muster Area” until they are told that they can leave. A report is to be made to the Fire

Service as soon as is convenient.

7. Should the fire get out of control ALL persons should leave the Hall immediately.

8. A plan of the Village Hall and location of fire extinguishers’ and exits is displayed by the

Main Entrance (Hirers and Stewards must acquaint themselves with this plan on entering

the Hall.)